Everyone is given 24 hours per day, in general, we are spending 8 hours (or more) in workplace for our career, 8 hours to sleep and balance 8 hours to do something we want to. A lot of people going through the motion due to the do not know what to accomplish by end of day, week, month, or years. Why some people are successful in their career with these 24 hours and some do not? Why some people can go off work on time and some people cannot? The main different of these people are time management skill, what you do in the 24 hours has a direct impact to your overall productivity in life and your career. When you master your time, you will master your career and life.
How time management impacting our work performance? It is bigger than what you think, the way you allocate you time and manage it well has direct relationship of your output, performance, and personal branding in workplace. There is variety of good impact if we posses a good time management skill. First, you would able to quantify your output and have visibility how to improve it, when you have a to-do list daily, you know how you spend your time and how many available time to do extra miles. Beside this, you also can improve your efficiency and effectiveness as you already have amount of quantitative data to validate the output. Yes, we will able to find out what we must learn to achieve more in same duration of time. For example, we learn how to automate reporting and focus on analyzing report to do decision making. We develop chatbot to collect basic information from client and customer intention then focus on customer need. In personal life, we do auto banking to reduce time of log in to banking system and avoid unnecessary late payment. There are many more examples that time management help in your output in same duration of time.
When we have learned more thing, does not mean we will become productive, but when we combine what we learn with time management skill, this will sky rocking your productivity and performance. Through time management skill, we will learn how to plan, prioritize, built to-do list and setup time tracking tools, when we master all these, we will able to deliver a good result in our work place and that will bring positive impact to our image or personal branding in workplace. Just imagine, your superior or management would like to assign important task to a person who have an image that always accomplish task/ assignment within given time or a person with an image of always delay in task? I believe all of us will choose the first one. What is that means? This mean that you will have a better exposure and better platform to demonstrate your capability to achieve your career achievement. Besides this, good time management skill also helps us to relief a lot of stress that cause by rushing deadline and anxiety of do not know what is coming next. With optimal good stress level, we can make better decision and get along better with others. This will help us in workplace networking. Although in this information era, there is a lot of tools and strategy available and just 1 click away, but why most people still unable to achieve good time management? Tips of success in time management
Most of the time, we adopt time management skill and want to achieve ideal state overnight, we will slowly lose our motivation to follow through the plan that we compose. Why? This is because human is emotional creature, emotion can ignite our motivation and make the motivation last longer. For example, if a person do not manage time before, and he/she want to manage 24 hours, 7 days a week well immediately after one training session or a google search, the motivation is not able to sustain if the person do no continuously inject motivation into his or her mind. Thus to have a sustainable time management skill, we would need to set a review session each of the day, and celebrate what you have achieve, usually we will able to start from achieving small success and the result get exponential after a period of time, this will vary from individual, but usually this will take a month to an individual to turn anything into habit.
Usually when we do the plan, we will compose an ideal plan, yet, most of the time, it will be varying too much from our current lifestyle. So, we can make a plan that closer to our lifestyle and yet, have 20% to 30% of changes from our lifestyle in weekly basis and we slowly change and heading to ideal state.
If we want to master and success in time management skill, we must determine our own time portfolio, if we do not determine our time portfolio, we will eventually fail in time management. WHY? The time portfolio shows us how we want to use our time. For example, Solid time, family time, working time, personal development time, wellness time etc. The time portfolio will change according to stage of life. When we are single, we might be allocating for time on work compare to when we are into relationship. If we do not manage the portfolio well, we will be end up losing motivation to follow through the plan.
Bearing this in mind Humanology offers several time managements programmes to our clients. Our industrial experts organise practical and interactive workshops tailored to focus on critically developing high performancer in workplace. The programmes also cover participants’ motivation subjectively through the change process by addressing fundamental skills to be effectively implemented and to manage transformation in the workplace.
Mr. Tan Seng Hin